Human Resources/ Payroll

What are the symptoms of the pandemic influenza virus? 
The pandemic influenza virus can cause a wide range of symptoms, including fever, cough, sore throat, body aches, headache, chills and fatigue. People with swine flu also can have vomiting and diarrhea. Like seasonal flu, the pandemic influenza in humans can vary in severity from mild to severe.

Who should I call if I have symptoms of the influenza virus? 
Persons who may have been exposed to the influenza virus and develop an illness with fever and respiratory symptoms, such as cough and runny nose, and possibly other symptoms, such as body aches, nausea, or vomiting or diarrhea, should contact their health care provider. Their healthcare provider will determine whether influenza testing is needed.

Where do I go to be tested for the influenza virus? What are the costs? 
You should contact your healthcare provider to determine whether influenza testing is needed. The Aldridge Health Center is a primary care neighborhood site operated by Fulton County Dept. of Health and Wellness at 99 Jesse Hill Jr. Drive, Atlanta, GA. The center provides services on a walk-in basis. Tests are available on a sliding fee scale serving people who may not have a primary care physician.

Will the seasonal flu shot protect me against the influenza virus? 
No, it won’t protect you against pandemic influenza, but flu shots can help you to stay healthy.

What should I do if I have to care for a family member who is sick with influenza? 
There are several precautions to take when providing care to a household or family member who is sick with influenza. You should contact your healthcare provider to obtain advice on your particular situation, and follow university policy regarding workplace reporting procedures.

How is the GSU Police Dept preparing for handling pedestrians suspected of having the influenza virus in the surrounding area?
The emergency support functions of the GSU Police Dept involve enforcing laws and campus policy to serve the diverse public, prevent and detect criminal activity, and to reduce fears of the public through community interaction. The Police Dept will provide a coordinated response to assist the campus community in responding to an influenza pandemic event. The level of response to an influenza outbreak will depend upon the potential for direct impact to the campus community.

What if I suspect someone at work has symptoms of the influenza virus? 
If you suspect someone at work has symptoms of the influenza virus, it is suggested that you consult with your supervisor or manager.

Who do I contact to determine if my employee has sick/vacation hours to cover the leave? 
As a manager, you may check the sick and vacation balances of your employees on the ADP eTIME system. Or, you may contact Patricia Murphy at 3-3311 to determine the availability of sick/vacation hours. Employees can also view their sick and vacation balances through the ADP eTIME system.

What happens if I have to be out due to the pandemic influenza virus? 
If you notice that you have Flu like symptoms please contact your primary care physician. Even if you do not have the pandemic influenza virus, you may be ill due to another contagious virus that will contaminate and/or infect others in your office space. Please be courteous to your co-workers and contact a physician if you are experiencing flu-like symptoms. If you are absent from work due to flu-like illness, please contact your immediate supervisor. If you are unable to reach your supervisor please contact Employee Development and Wellness (EDWS) at 404-413-3340 and speak with Cheryl Johnson Ransaw, Director.

Will my time away from the office be paid or unpaid? 
Your time away from the office may be paid or unpaid depending on the circumstances:
a) The University/Department is closed due to contamination- In this instance you will be paid for time away from the office. This instance will be treated just as any other University closing where employees are paid for their time away: vacation or sick leave will not be deducted.
b) The office remains open and is not closed due to contamination- if the University or Department is not closed then sick or vacation time will be deducted for time away from the office. If an employee does not have accrued time then the time will be designated as an unpaid leave.

If my employee is sick, how do I report their sick leave? 
An employee may report their sick time through the eTIME system via the ADP portal at Or, the supervisor of the employee may enter the leave of an employee who is out sick and unable to access their timecard on eTIME.

My employee is out of sick and vacation time, but needs to stay home. What sould I do? 
If the employee has no leave and is out sick, the supervisor should update the current timecard and indicate sick leave. Next the supervisor should notify Corrin Sorteberg by email that the employee began leave on mm/dd/. Then the employee will be notified by HR-Benefits to make a request for the Family Medical Leave Act (FMLA)

Is there counseling available to employees? If so, who do I call to get information? 
Yes, counseling is available to employees through Faculty and Staff Assistance (FASA), the internal Employee Assistance Program (EAP), coordinated through the Office of Employee Development and Wellness Services, a unit within the Human Resources Dept. FASA is a special benefit offering confidential services including consultations, assessments, referrals, and short-term counseling at no cost to GSU employees and eligible family/household members. For information and assistance, call 404-413-3342. You may also visit the web site at

Manager Questions

How do I report employees absent due to the pandemic influenza virus? 
Please report all cases of pandemic influenza virus to the Director of EDWS, Cheryl Johnson Ransaw. You may reach EDWS at 404-413-3340. Cheryl Johnson Ransaw will work with you to determine if your office needs to be closed, for how long and the procedures for testing for the remaining staff.

What if a person has reported that they have the pandemic influenza virus but has not produced any documentation, how do I report their leave? Should there be disciplinary action? 
When an employee calls you to report that they are out due to pandemic influenza virus or related symptoms please request that they bring in medical documentation to support their time out of the office. If they are unable to produce this medical documentation please contact Employee Relations at 404-413-3308 to discuss how to proceed.

What are some options for handling staff shortages due to absent employees? 
PantherTemps is a resource of temporary staffing available through Georgia State University. They can be reached at 404-413-3270

What if I need help with redistributing work? 
If you need assistance with re-assigning duties and responsibilities contact the Office of Classification and Compensation in Human Resources at 3-3284.

The following information will be needed:

  • The name and title of the incumbent(s) whose duties are being re-assigned
  • List the duties that will be re-assigned.
  • The name and title of the incumbent(s) who will be performing the re-assigned duties
  • Recent organizational chart.